Campers are to be
dropped off in the baggage parking lot, starting
at 9:30 a.m. There the staff members assigned to
this program will greet you. All forms will be
collected at that time. Any forms that are
missing will have to be filled out on that
morning before a parent can leave. If your child
is arriving with someone else please make sure
that all forms are complete.
Groups arriving together will park in the main
parking lot or the overflow parking lot and
check in with the staff person in the main
parking lot
CHECK-OUT PROCEDURES
CHECK OUT at 2:00
p.m. in the main parking lot. We ask any adult
picking up a camper to park in either the main
parking lot or overflow parking lots at the
front of camp and wait their for their campers
to arrive.
The check-out procedures are for your safety and
the safety of the campers. It is important to
understand how it will affect you. At the pick
up spot the Designated Driver releases will be
checked as well as the adult’s picture
identification. Once their identification has
been checked and confirmed they will be able to
remove the camper from the area. Any adult
arriving who is not on the release form (this
includes the parents) or without proper
identification will not be allowed to pick up
the camper.
LUNCH
We will be
providing lunch during this program. It will be
a picnic style lunch with sandwiches, fruit,
veggies, drink and other items. If the
participant has food allergies please contact
the Camp Libbey office at 419-784-5888 or
800-356-1447 (Ohio only) as soon as possible.
WHAT
TO BRING
Participants
should pack all of their items into a backpack
or duffel bag to avoid loosing items. Each
participant needs to bring the following items:
• Swimming Suit (no swimming in shorts & T-shirt
instead of suit – You may wear a t-shirt over a
swim suit )
• T-Shirt for cover
• Beach Towel
• Change of clothes for after swimming
• Shower Shoes for in the shower house
• Sunscreen – Waterproof with good SPF
• Baseball cap/bandana
• Water bottle
Questions???
If you have any questions regarding the program
please contact Camp Libbey and speak with the Camp
Administrator directly at 419-784-5888 or
800-356-1447.
WE
LOOK FORWARD TO SEEING YOU AT THE SPLISH SPLASH POOL
PARTY!
ME & MY GAL
CONFIRMATION
We are delighted that
you and your camper will be joining us for the Me &
My Gal session at Camp Libbey. Your safety and
welfare are always our primary concern. We hope you
are as excited about camp as we are. Please read the
enclosed information carefully and save it for
future reference.
Arrival for Me & My Gal
Please plan to
arrive at the times listed below. Please try not
to arrive early as staff will still be preparing
for your session.
Check-in
3:00-4:00 Building Units
Pink Paperwork
Check-in 4:00-5:00 Tent Units
Purple paperwork
Upon arrival you
will proceed to Parking Lot A where staff
members will greet you, give you your housing
assignment and help unload your luggage. Once
your luggage is unloaded you will be directed to
parking lot B to park. Please remember to back
into parking spaces. The maintenance staff will
transport the luggage to your unit when the
majority of people have arrived. You may opt to
carry your sleeping gear back to the unit with
you so you can claim a bed as the rest of your
luggage could be delayed.
Check-In
Once you park your
car, proceed to the front porch of the office
building to begin the check-in process.
At this time we will provide you with a detailed
schedule and collect paperwork. Paperwork to be
collected will include:
•
Health Forms (Sections A-D filled out) for
each participant including adults
•
ACE Release Form for each participant
including adults
•
Horse Release Form (If signed up for Camp
Rider or Ponytails only)
•
Camper & Adult Release/High Risk Form
If you check-in after 6 p.m. you will need to
park your car in Parking Lot B, if full proceed
to Parking Lot A. Then walk down to the dining
hall to check-in with staff. A formal welcome
and picnic will be at 6 p.m. to kick-off the
weekend activities.
Unit
Placement
“Which unit
(living area) will we live in?” and “will we be
with our friends?” are the most frequently asked
questions. Unit placements will be available
only when you arrive for check-in. If you would
like to be placed in a unit with friends please
contact the Camp Libbey office no later than
June 13th. You may send an e-mail to
clibbey@mvgsc.org subject: Me & My Gal
Housing or call us at the above numbers. Late
requests can not be honored so plan ahead.
You and your camper will be sharing housing
units with other Me & My Gal pairs. In a tent
unit you will be in a tent with another Me & My
Gal pair and we ask that pairs sleep on the same
side of the tent. In building units with bunk
beds we recommend adults be in bottom bunks and
campers will be in top bunks.
Check-out
Check-out will be
at approximately 7 p.m. after dinner is finished
on Saturday evening. A designated time will be
determined for luggage transportation by Camp
staff. Anyone leaving early, wishing to pack up
early or are unprepared at their designated time
will have to walk their luggage out to their own
vehicles.
Meals
We will provide 4
meals and a Friday night snack during this
program. We will start with a picnic on Friday
night and provide 3 meals on Saturday, ending
with a nice dinner. If you or your camper has
any food allergies please contact the camp
office more than two weeks in advance so that we
can accommodate those needs easily.
Refrigerators are available in each unit. If you
would like to bring something extra please keep
it in the designated refrigerator and not in
your sleeping area or tent.
Staff/Supervision
The camp staff
will be available to help lead activities. You
will be responsible for supervising your campers
at all times. If you are participating in Camp
Rider with your camper please keep in mind that
we will not provide supervision for younger
girls who cannot ride.
Health
Care
Our goal is to
provide a safe, healthy environment. All of our
staff are First Aid/CPR and AED certified and
our Health Supervisor (A local Doctor) is on
call daily. We use the emergency services at the
Defiance Hospital or Defiance Clinic in
Defiance. The “Gal” or adult in charge is
responsible for minor first-aid and medication
distribution.
Smoking/Alcohol Policy
The use of tobacco
products where girls are present is not
permitted. There will be no smoking in any camp
buildings. There is an established smoking area
at camp behind the Dining Hall that may be used.
At no time should smoking take place in front of
girls. Alcohol of any kind is prohibited and
should not be brought onto the camp grounds.
Trading Post
The Trading Post
will be open on Friday during check-in and at a
designated time on Saturday (check your schedule
once you arrive). Campers can use their cookie
dough in the Trading Post to purchase a wide
variety of camp souvenirs and memorabilia. Most
items range in price from $1.00 to $25.00 for
things from bracelets, pencils, patches to
t-shirts, sweatshirts and more.
Horses
Camper Rider and
Pony Tail riders will be assigned a specific
riding time during the event. We ask that you
are prepared and arrive at the corral 15 minutes
prior to your scheduled riding time, dressed in
long pants and shoes with a ½ inch heel. Helmets
are provided for you by the camp and all rides
are supervised by trained, qualified riding
staff. All participants must sign a Horseback
Riding Release at check-in or you will not be
allowed to ride
What
to Pack
The checklist
below is a guide. What you bring to camp depends
on your personal habits. Please do not feel
obligated to go out and purchase items.
|
Clothes
Jeans/Long Pants
(required for Horseback Riding)
Shorts
T-Shirts
Underwear
Socks
Shoes – one old pair (may get dirty or
wet)
Shoes – one sturdy pair
Pajamas
Sweatshirt or sweater
Raincoat & hat or poncho
Bathing Suit
Hat for sun protection
Bedding
Optional
Sleeping Bag or sheets/Blankets
Pillow |
Toilet Kit
Containing
Soap and Soap Dish
Toothbrush, toothpaste
Comb, brush
Shampoo/Conditioner
Sun Screen
Mosquito repellent (non-aerosol)
Deodorant
Washcloths & Towels
Equipment
Flashlight & extra batteries
Water bottle w/strap
Backpack/daypack/ bookbag
Optional
Camera & Film
Money for Trading Post Souvenirs
Sanitary napkins/tampons |
What not to Pack
Sandals or shoes that are open in the front or
back (this includes sport sandals such as Teva’s or
Nike’s and clogs/crocs
Halter or Tube Tops
Radios, cassette players, CD players , MP3 or
I-Pods
Cell Phones (If brought, by adult only, keep them
on vibrate so as not to disturb any classes)
Electronic Games (i.e. Gameboy or virtual pets)
Hair Dryers/Curling Irons
Two-Way Radios
Bottles/Glass Containers/aerosol cans
Gum or Candy
Tobacco products, including cigarettes & lighters
or alcohol
Questions???
If you have any questions regarding the program
please contact Camp Libbey and speak with the Camp
Administrator directly at 419-784-5888 or
800-356-1447.
Questions regarding specific programs being offered,
schedules or where you are being housed will not be
able to be answered until the day of the event due
to last minute changes. Any other questions or
concerns (i.e. special dietary needs) can be
answered at anytime.
WE LOOK FORWARD TO
SEEING YOU AT MY & MY GAL!
ME & MY GUY
CONFIRMATION
We are delighted that
you and your camper will be joining us for the Me &
My Guy session at Camp Libbey. Your safety and
welfare are always our primary concern. We hope you
are as excited about camp as we are. Please read the
enclosed information carefully and save it for
future reference.
Arrival for Me & My Guy
Please plan to
arrive at the times listed below. Please try not
to arrive early as staff will still be preparing
for your session.
Check-in 4:00-5:00 Building Units
Blue Paperwork
Check-in 4:00-5:00 Tent Units
Green paperwork
Upon arrival you will proceed to Parking Lot A
where staff members will greet you, give you
your housing assignment and direct you to
check-in. Once you have completed the check-in
process you will be directed to drive back to
your unit and unload your car. After unloading
you will need to move your car back to the main
parking lot (A or B) to park. You may carry your
gear to the unit if you wish.
Check-In
Upon arrival
(before going to your living unit), proceed to
the front porch of the office building to begin
the check-in process.
At this time we will provide you with a detailed
schedule and collect paperwork. Paperwork to be
collected will include:
•
Health Forms (Sections A-D filled out) for
each participant including adults
•
ACE Release Form for each participant
including adults
•
Horse Release Form (If signed up for Camp
Rider or Ponytails only)
•
Camper & Adult Release/High Risk Form
If you check-in after 6 p.m. you will need to
park your car in Parking Lot B, if full proceed
to Parking Lot A. Then walk down to the dining
hall to check-in with staff. A formal welcome
and picnic will be at 6 p.m. to kick-off the
weekend activities.
Unit
Placement
“Which unit
(living area) will we live in?” and “will we be
with our friends?” are the most frequently asked
questions. Unit placements will be available
only when you arrive for check-in. If you would
like to be placed in a unit with friends please
contact the Camp Libbey office no later than
June 20th. You may send an e-mail to
clibbey@mvgsc.org subject: Me & My Guy
Housing or call us at the above numbers. Late
requests can not be honored so plan ahead.
You and your camper will be sharing housing
units with other Me & My Guy pairs. In a tent
unit you will be in a tent with another Me & My
Guy pair and we ask that pairs sleep on the same
side of the tent. In building units with bunk
beds we ask adults to sleep in bottom bunks and
campers will be in top bunks.
Check-out
Check-out will be
at approximately 7 p.m. after dinner is finished
on Saturday evening. A designated time will be
determined for packing and cleaning units. At
this time you may drive your car back to the
unit and load up then move your car to the main
parking lot again or you may opt to just carry
your gear out to your cars.
Meals
We will provide 4
meals and a Friday night snack during this
program. We will start with a picnic on Friday
night and provide 3 meals on Saturday, ending
with a nice dinner. If you or your camper has
any food allergies please contact the camp
office more than two weeks in advance so that we
can accommodate those needs easily.
Refrigerators are available in each unit. If you
would like to bring something extra please keep
it in the designated refrigerator and not in
your sleeping area or tent.
Staff/Supervision
The camp staff
will be available to help lead activities. You
will be responsible for supervising your campers
at all times. If you are participating in Camp
Rider with your camper please keep in mind that
we will not provide supervision for younger
girls who cannot ride.
Health
Care
Our goal is to
provide a safe, healthy environment. All of our
staff are First Aid/CPR and AED certified and
our Health Supervisor (A local Doctor) is on
call daily. We use the emergency services at the
Defiance Hospital or Defiance Clinic in
Defiance. The “Guy” or adult in charge is
responsible for minor first-aid and medication
distribution.
Smoking/Alcohol Policy
The use of tobacco
products where girls are present is not
permitted. There will be no smoking in any camp
buildings. There is an established smoking area
at camp behind the Dining Hall that may be used.
At no time should smoking take place in front of
girls. Alcohol of any kind is prohibited and
should not be brought onto the camp grounds.
Trading Post
The Trading Post
will be open on Friday during check-in and at a
designated time on Saturday (check your schedule
once you arrive). Campers can use their cookie
dough in the Trading Post to purchase a wide
variety of camp souvenirs and memorabilia. Most
items range in price from $1.00 to $25.00 for
things from bracelets, pencils, patches to
t-shirts, sweatshirts and more.
Horses
Camper Rider and
Pony Tail riders will be assigned a specific
riding time during the event. We ask that you
are prepared and arrive at the corral 15 minutes
prior to your scheduled riding time, dressed in
long pants and shoes with a ½ inch heel. Helmets
are provided for you by the camp and all rides
are supervised by trained, qualified riding
staff. All participants must sign a Horseback
Riding Release at check-in or you will not be
allowed to ride.
What
to Pack
The checklist
below is a guide. What you bring to camp depends
on your personal habits. Please do not feel
obligated to go out and purchase items.
|
Clothes
Jeans/Long Pants
(required for Horseback Riding)
Shorts
T-Shirts
Underwear
Socks
Shoes – one old pair (may get dirty or
wet)
Shoes – one sturdy pair
Pajamas
Sweatshirt or sweater
Raincoat & hat or poncho
Bathing Suit
Hat for sun protection
Bedding
Optional
Sleeping Bag or sheets/Blankets
Pillow |
Toilet Kit
Containing
Soap and Soap Dish
Toothbrush, toothpaste
Comb, brush
Shampoo/Conditioner
Sun Screen
Mosquito repellent (non-aerosol)
Deodorant
Washcloths & Towels
Equipment
Flashlight & extra batteries
Water bottle w/strap
Backpack/daypack/ bookbag
Optional
Camera & Film
Money for Trading Post Souvenirs
Sanitary napkins/tampons |
What not to Pack
Sandals or shoes that are open in the front or back
(this includes sport sandals such as Teva’s or
Nike’s and clogs/crocs
Halter or Tube Tops
Radios, cassette players, CD players , MP3 or
I-Pods
Cell Phones (If brought, by adult only, keep them
on vibrate so as not to disturb any classes)
Electronic Games (i.e. Gameboy or virtual pets)
Hair Dryers/Curling Irons
Two-Way Radios
Bottles/Glass Containers/aerosol cans
Gum or Candy
Tobacco products, including cigarettes & lighters
or alcohol
Questions???
If you have any questions regarding the program
please contact Camp Libbey and speak with the Camp
Administrator directly at 419-784-5888 or
800-356-1447.
Questions regarding specific programs being offered,
schedules or where you are being housed will not be
able to be answered until the day of the event due
to last minute changes. Any other questions or
concerns (i.e. special dietary needs) can be
answered at anytime.
WE
LOOK FORWARD TO SEEING YOU AT ME & MY GUY!
ONE DAY HORSE
WORKSHOP OPPORTUNITIES
We are very excited to
have the opportunity to provide a fun, safe and
exciting camping experience for your camper this
summer! I wanted to take this opportunity to share
some information with you that will make the
check-in and check-out procedures at camp as simple
as possible. At camp we subscribe to the highest
ideals of safety and security. Please, take a moment
to read through this letter to familiarize yourself
with all of the information.
Horse Rider
Workshop is from 10 a.m. – 4 p.m. on June 6,
2008
Horse Mania Workshop is from 10 a.m. – 2 p.m. on
June 20, 2008
Arrival & Check-In for Workshops
Check-in begins at
9:30 a.m. for both workshops Please try not to
arrive early as staff will still be preparing
for your session. Upon arrival at camp please
pull into PARKING LOT B and back into a parking
space. Staff members will be there to greet you.
All forms will be collected at this time. Any
forms that are missing will have to be filled
out that morning before a parent can leave. If
your camper is arriving with someone else please
make sure that all forms are complete.
Forms to turn in on Check-In Day (DO NOT MAIL)
Check-Out procedures
Horse Rider
Workshop Check-out at 4 p.m.
Horse Mania Workshop Check-out at 2 p.m.
Campers will be picked up in the same place they
are dropped off. The check-out procedures are
for your safety and the safety of the campers.
It is important to understand how it will affect
you. At the pick up spot the Transportation
Card, which designates who is allowed to pick up
a camper, will be checked as well as the adult’s
picture identification. Once their
identification has been checked and confirmed
they will be able to remove the camper from the
area. ANY adult arriving who is not on the
Transportation Card (this includes the parents)
or without proper identification will not be
allowed to pick up the camper.
Parents Staying
This is one of
those programs that parents and/or troop leaders
do not have to stay for. We provide the
appropriate ratio of staff for this program so
girls can be dropped off and picked up at the
end of the program.
Adults are welcome to bring cameras and take
pictures and hang out. Please, be aware that due
to other groups on camp at the time of the
program you will have to stay at the coral, you
will not be able to just take a walk around
camp. However, you can visit the camp Trading
Post and purchase the badge that they will be
earning during this workshop.
What to Bring
Campers should pack all of their items into a
backpack or duffel bag to avoid loosing items. Each
camper needs to bring the following items:
Sack Lunch with Drink
Long pants (for riding)
Shorts (to change into after riding)
Boots/shoes with ½ inch heel (mandatory)
Must be closed toe/top shoes. No part of the foot
can be exposed
Tennis shoes (for non-riding times)
Insect repellent (non-aerosol)
Baseball Cap/bandana
Rain gear (if needed)(button or zip-up – NO
PONCHOS)
Health Care
Our goal is to
provide a safe, healthy environment. All of our
staff are First Aid/CPR and AED certified and
our Health Supervisor (A local Doctor) is on
call daily. We use the emergency services at the
Defiance Hospital or Defiance Clinic in
Defiance.
MEDICATIONS
If your child must
receive medication during the day, please send
the medication in its original container with
her name, physician’s name, and dosage. The
container must be signed out prior to leaving
camp at the end of the day.
SEVERE
WEATHER PROCEDURES
Everyone will want
to dress for the weather as we will ride rain or
shine. If it is raining girls will want to bring
a button/zip up rain coats. Rain ponchos can not
be worn as they will flap in the wind and scare
horses.
In the event of a sudden severe storm, the girls
will be moved into storm shelters at camp.
During severe weather, we will not be answering
the telephone! Our first concern is the campers
and their safety! If you call and do not get an
answer, please DO NOT get into your car and
drive to camp! DO NOT put yourself at risk!
Leave a message and we will call you back as
soon as we can.
Questions???
If you have any questions regarding the program
please contact Camp Libbey and speak with the Camp
Administrator directly at 419-784-5888 or
800-356-1447.
Questions regarding specific programs being offered,
schedules or where you are being housed will not be
able to be answered until the day of the event due
to last minute changes. Any other questions or
concerns (i.e. special dietary needs) can be
answered at anytime.
KALEIDOSCOPE DAY
CAMP
We are very excited to
have the opportunity to provide a fun, safe and
exciting Day Camp experience for your camper this
summer! I wanted to take this opportunity to share
some information with you that will make the
check-in and check-out procedures at camp as simple
as possible. At camp we subscribe to the highest
ideals of safety and security. Please, take a moment
to read through this letter to familiarize yourself
with all of the information.
In this packet you will find the forms (listed
below) that need to be completed and brought with
you to camp on the day of the pool party. Please DO
NOT mail these forms ahead of time. Here is a
helpful list for you:
Bring on Check-in Day (DO
NOT MAI L- Bring with you)
•
Health Form (sections A-D completed – No
physical required)
•
Camper Release/High Risk Form
•
Code of Conduct Form
•
OTC Med Form
•
Transportation Cards
Send into Camp – 2 Weeks
Prior to Program
•
Camper Information/All About Me Form
CHECK-IN PROCEDURES
Monday Check-In:
On Monday morning check-in will begin at 8 a.m.
Please, plan to spend about 30 minutes checking
your camper into camp. When you arrive at camp,
park in either parking lots A or B and proceed
to the camp office building to check-in. At this
time we will collect all of the campers forms
listed above and all prescription/OTC
medications that need to be distributed.
Tuesday-Friday
Check-In: Pull into Parking Lot A and
drop your child off with their unit leaders.
CHECK-OUT PROCEDURES
CHECK OUT is at
5:30 p.m. in parking lot A. Adults arriving
early will be asked to wait in the parking lot
until staff arrive to check photo ID’s.
The check-out procedures are for your safety and
the safety of the campers. It is important to
understand how it will affect you. At the pick
up spot the Designated Driver releases will be
checked as well as the adult’s picture
identification. Once their identification has
been checked and confirmed they will be able to
remove the camper from the area. Any adult
arriving who is not on the release form (this
includes the parents) or without proper
identification will not be allowed to pick up
the camper.
ABSENT
CAMPERS
If your camper
will not be at camp, it would be helpful if a
parent/guardian would call the camp and notify
the camp. We will not call to confirm her
absence.
PROGRAM SCHEDULE
Campers are placed
in small groups called “Units” according to
grade with counselors who help them plan
activities for the week. Day-to-day activities
will vary; campers will do arts and crafts,
nature activities, play games, and swim daily
and much more.
CAMP IS HELD RAIN OR SHINE, SO PLEASE HAVE YOUR
CHILD DRESS APPROPRIATELY FOR THE WEATHER.
WHAT CAMPERS SHOULD BRING
EACH DAY
Sack lunch & drink
Wear close-toe shoes (gym shoes)
Rain Gear (An umbrella is not enough – rain coats
are necessary)
Sunscreen
Hat (optional at parents’/guardians’ discretion)
Water Bottle (with Strap)
Swim suit
Towel
** The above items should be packed in a backpack or
tote bag that a camper can carry.
** Campers might do nature activities in the creek
or need special supplies – we will send a notice
home informing parents of special items needed
during the week.
WHAT NOT TO PACK
Sandals or shoes that are open in the front or back
(this includes sport sandals such as Teva’s or
Nike’s and clogs/crocs
Halter or Tube Tops
Radios, cassette players, CD players , MP3 or
I-Pods
Cell Phones
Electronic Games (i.e. Gameboy or virtual pets)
Two-Way Radios
Bottles/Glass Containers/aerosol cans
Gum or Candy
SEVERE WEATHER PROCEDURES
Camp program
continues on rainy days. BE SURE TO bring a
hooded raincoat or jacket. (Even if it is sunny
in the morning, the weather can change rapidly.)
In the event of a sudden severe storm, the girls
will be moved into storm shelters at camp.
During severe weather, we will not be answering
the telephone! Our first concern is the campers
and their safety! If you call and do not get an
answer, please DO NOT get into your car and
drive to camp! DO NOT put yourself at risk!
Leave a message and we will call you back as
soon as we can.
MEDICATION
If your child must
receive medication during the day, please send
the medication in its original container with
her name, physician’s name, and dosage. Send the
appropriate amount of medication for the entire
week. The container must be signed out on Friday
prior to leaving camp.
Health
Care
Our goal is to
provide a safe, healthy environment. All of our
staff are First Aid/CPR and AED certified and
our Health Supervisor (A local Doctor) is on
call daily. We use the emergency services at the
Defiance Hospital or Defiance Clinic in
Defiance.
SPECIAL NEEDS
Campers with
various needs can have a positive camp
experience if the Camp Administrator and their
staff know in advance. If your camper has any
special physical, emotional, or medical needs,
please contact the Camp Administrator or Outdoor
Program Manager at 419-784-5888 or 800-356-1447.
CAMPER BEHAVIOR
Our staff works
hard to help every child feel safe and have a
positive experience. We cannot, however, allow
an individual’s behavior to compromise the
positive experience of the group. We will make
every effort to work with you and the camper to
correct the behavior; however, a child who runs
away or physically or verbally abuses campers or
staff will be asked to leave. If you have any
concerns about your child’s behavior, please
call and help us help your camper succeed.
TRADING POST
The Trading Post
will be open on Friday during check-in and at a
designated time on Saturday (check your schedule
once you arrive). Campers can use their cookie
dough in the Trading Post to purchase a wide
variety of camp souvenirs and memorabilia. Most
items range in price from $1.00 to $25.00 for
things from bracelets, pencils, patches to
t-shirts, sweatshirts and more.
Questions???
If you have any questions regarding the program
please contact Camp Libbey and speak with the Camp
Administrator directly at 419-784-5888 or
800-356-1447.
Questions regarding specific programs activities
being offered cannot be answered as the campers in
each unit will help plan their week on the first day
of camp.
WE
LOOK FORWARD TO SEEING YOU AT KALEIDOSCOPE DAY CAMP!
RESIDENT CAMP
Download Camper Information Packet - .pdf
We are very excited to
have the opportunity to provide a fun, safe and
exciting camping experience for your camper this
summer! I wanted to take this opportunity to share
some information with you that will make the
check-in and check-out procedures at camp as simple
as possible this season. At camp we subscribe to the
highest ideals of safety and security. We have made
changes to some of the procedures so please take a
moment and read through this letter and familiarize
yourself them.
In this packet you will find several forms that need
to be completed. Several of these forms need to be
mailed in prior to camp and some are not accepted
until check-in day. Here is a helpful breakdown for
you:
Due at least four weeks prior to Camp
• Camper Pen Pal Form
Due at least two weeks prior to Camp
•
Camper Information/All About Me Form
Bring on Check-in Day (DO NOT MAIL)
•
Camper Health Form (including physical exam by a
Physician)
•
Health Center/OTC Medication Form
•
Camper Release/High Risk Form
•
Transportation Release/Authorization Card
•
Camp Code of Conduct
•
Horseback Riding Release (If applicable)
•
Adventure Challenge Release (If applicable)
• Trading Post Money
If on check-in day any forms are missing that should
have been sent early you will be required to fill
them out prior to checking-in. We are sorry if this
creates any inconvenience. We can not be held
responsible, due to postal service error, for any
forms that did not arrive in the mail. DO NOT
MAIL CAMPER HEALTH FORM, BRING IT ON CHECK-IN DAY!
This will eliminate the possibility of it getting
lost in the mail.
Check-in day is busy here at camp and Check-in Times
are assigned. We do this in an effort to keep things
running as smoothly and efficiently as possible.
Your cooperation in following these scheduled times
are important, as you can not check-in early. If you
have two campers to check-in we recommend checking
them both in at the later assigned time. You may
certainly arrive at the earlier time however, you
will end up going through the check-in process
twice, as your second camper will not be able to
check in until her assigned time.
The
Camper Health Form is one of the most important
forms that you bring to camp. It is important to
make an appointment with your physician as early as
possible. All campers must fill out sections A-D
every year, however section E is good for 24 months
as long as the camper has not experienced any major
health issues during that time. Parents are
responsible for making copies of the health form and
submitting one for each session their camper is
attending. Camp will not pull health forms from
previous sessions or years for your camper. If you
are using a school, CYO or other physical make sure
it contains ALL of the information required in
section E of the Camp Health Form. This includes the
physical exam box, immunization record, prescribed
medications and health recommendations. If any of
that information is not included it will not be
accepted.
The Check-Out Procedures are for your safety and the
safety of the campers. It is important to take the
time to read procedures and how it will affect you.
Check-out is still Friday between 5-6 p.m. for full
week sessions and mini sessions ending on Friday.
Check out for a mini session ending on Tuesday is
also between 5-6 p.m. Adults picking up the campers
will not be able to arrive on camp prior to 4:45
p.m. as the front gate will be closed until this
time.
Early Departures must be picked up from camp prior
to 3 p.m. on the last day of the session. If you
require an early departure from camp you must fill
out an early departure card at check in and leave it
at the forms table. If an early departure becomes
necessary during the session, contact the camp
office as soon as possible by phone and we will also
ask that you follow it up in writing by e-mail or
fax. This is for verification purposes and for the
safety of your camper.
At the front gate transportation releases will be
checked as well as the adult’s picture
identification. Once their identification has been
checked and confirmed they will be given a badge
that will have to be turned in to the counselor
prior to being able to remove the camper from the
area. Any adult arriving who is not on the
transportation release card (this includes the
parents) or without proper identification will not
be allowed to pick up the camper.
We are looking forward to a great summer and if you
have any questions or concerns about Camp Libbey
prior to camp please contact us at (419) 784-5888 or
(800) 356-1447.
